Terms of reservation

For general terms and conditions that apply to group programmes, please see below.


Prices are quoted in Euro (EUR). All programme costs are subject to change without notice.

Services included in the price
· transport according to programme,
· accommodation as defined in the itinerary
· meals as defined in the itineray
· guide services and entrance fees according to programme
· taxes and service charges for items specified in the itinerary
· programme co-ordinating services

The tour price does not include beverages (except 1500€ that incl the budget) or personal items not included in the itinerary.


30% deposit when reservation is confirmed. Full payment of the services 30 days before arrival :
- Polar Meetings Ltd will mail you the invoices.
- the payment can be completed by credit card, too. From the major credit cards we accept VISA and MASTERCARD. For credit card payment we need the following information: name of the card, name of the card owner, number of the card, validity date and the card verification code.

Changes & Cancellations

Changes and cancellations must be submitted in writing to Polar Meetings Ltd Monday through Friday by 16.00 on the day of change/cancellation.

· 60 - 36 days prior to departure: full refund excluding nonrefundable processing fee of EUR 50/person
· 35 - 22 days prior to departure: 50 % refund (minimum charge EUR 50/person)
· 21 - 8 days prior to departure: 25 % refund (minimum charge EUR 50/person)
· 7 days or less to departure: no refund

Programmes including accommodation services of more than 50 rooms: terms of cancellations will be confirmed separately.

Please note

Polar Meetings Ltd is not responsible for any alterations, cancellations or other changes beyond its control or due to force majeure.


Please contact us for further information or reservations:

tel. +358 207 630820

Email: polarmeetings@levi.fi

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